About Concern Worldwide Concern Worldwide is an international non-governmental humanitarian organization dedicated to alleviating human suffering and eliminating extreme poverty in the world’s most vulnerable nations. Operating in Afghanistan since 1998—initially responding to the catastrophic earthquake in Takhar province—Concern delivers both immediate emergency assistance and long-term development programs. Its core interventions across Takhar and Badakhshan provinces focus on livelihood security, primary education, and Water, Sanitation, and Hygiene (WASH) services.

Job Summary

• Recruiter: Concern Worldwide
• Degree: Bachelor degree
• Vacancies Number: 1
• Province: Takhar - Taloqan, Takhar
• Gender: Both
• Experience:⁦ 1 Years
• Deadline: ⁦27 September 2026

The Logistics Officer will have responsibilities that include:

Main Duties & Responsibilities:

Documentation & Filing:

• Review and verify Supply Requests (SRs) against established checklists to ensure all required details comply with procurement procedures.
• Maintain organized digital and physical records for SRs, vendor profiles, business licenses, IDs, and bank account details.
• Draft meeting minutes, tender dossiers, advertisements, and Requests for Quotations (RFQs) for review by line managers or requesters.
• Confirm that estimated costs are reviewed and approved by budget holders before signing purchase orders or contracts.
• Determine when product samples are needed and arrange their delivery for evaluation by technical committees.
• Translate supplier invoices into English, ensuring customer details and dates are accurate.
• Schedule and coordinate meetings with evaluation committees to ensure timely reviews.
• Monitor and report the status of SRs submitted to the Kabul central office and regional field locations to the line manager.

Contract Management:

• Maintain an updated Excel-based contract tracker and generate formal contracts using Microsoft Word mail merge.
• Record complete contract details in the database to support annual performance evaluations.
• Draft supplier contracts, submit them for manager approval, and secure authorized signatures from both parties.
• Track contractor delivery schedules to ensure goods and services arrive within agreed timeframes.
• Notify suppliers, service providers, and internal units well before contract expiration dates.
• Issue formal contract termination/expiration notices to service providers at least 30 days prior to the end date.
• Share copies of approved contracts with storekeepers to ensure adequate warehouse space is prepared.
• Coordinate with relevant staff upon the arrival of shipments at the TQN store to initiate Receiving Reports (RR) for field dispatch.
• Coordinate with warehouse personnel to issue Goods Received Notes (GRN) to suppliers upon delivery.
• Ensure services and rental agreements (e.g., premises, fuel, gas, lodging, hawala, power, vehicle rentals) do not operate beyond their official expiration dates.
• Update vendor and service provider tracking databases on a daily basis.

Tender Management:

• Draft tender announcements and dossiers for committee review and approval.
• Publish tender notices across pre-approved media channels and platforms.
• Lead pre-bid meetings to explain tender specifications, clarify requirements, and address vendor questions.
• Organize bid opening sessions by notifying committee members, inviting bidders, and arranging meeting venues.
• Ensure all participants sign the official attendance register during bid opening events.
• Prepare bid opening reports and collect committee signatures.
• Maintain structured hard and soft copy archives for all tender documentation.
• Issue timely notification letters to unsuccessful bidders upon tender completion.

RFQ Broadcasting & Communication:

• Maintain up-to-date contact directories for suppliers, including email addresses, phone numbers, and WhatsApp channels.
• Broadcast RFQs to vendor groups in a timely manner.
• Respond promptly to supplier inquiries submitted via email or WhatsApp groups.

Procurement Prioritization:

• Prioritize SRs for remote project locations, accounting for seasonal access limitations and agricultural planting cycles.
• Launch procurement processes aligned with requested delivery dates, provided all procedural requirements are met.
• Process incoming SRs based on their submission date to the logistics team.
• Expedite seed and agricultural procurement to ensure delivery before planting windows close.

Core Humanitarian Standards (CHS) & Emergency Response:

• Adhere to Core Humanitarian Standards (CHS) principles and the organizational Accountability Framework across all development and emergency activities.
• Actively support emergency response initiatives led by the organization in Afghanistan as required.

Job Requirment

Education & Preferred Background:

• University degree in Business Administration (BBA), Economics, or a related field of study.
• Minimum of 2 to 3 years of professional procurement experience with an International Non-Governmental Organization (INGO), supported by demonstrated knowledge of logistics and procurement systems.

Skills & Competencies:

• Fluent in English, with strong verbal, written, and comprehension skills.
• Proficient computer literacy, particularly in Microsoft Word and Excel.
• Solid familiarity with documentation, filing systems, data entry, and record-keeping procedures.
• Sound foundational knowledge and understanding of logistics operations.

Submission Guideline

• Applications must be submitted in English and clearly demonstrate how your qualifications and experience match the requirements of the role. Please include an updated Curriculum Vitae (CV) along with contact details for three professional references from your current or former employers.
• Hard-copy applications can be delivered to the Concern Worldwide HR Department in Taloqan, or to any of the regional field offices in Faizabad, Yawan, Chahab, or Kabul (Shar-e Naw, 5th Street of Qalai Fatullah, connecting to Qalai Moosa).

Alternatively, applications may be sent via email to:

📩 Email: afghanistan.hr@concern.net

Country

Afghanistan

City

Takhar

Submission Email

afghanistan.hr@concern.net