For more than 70 years, World Vision has been committed to protecting and caring for children and those in need. From our founder Bob Pierce giving the last $5 in his pocket to help care for an abandoned Chinese girl in 1947, to then-CEO Stan Mooneyham purchasing a large ship in 1979 to rescue refugee families stranded at sea in Vietnam, World Vision has gone where others would not. Even in the places where it is hardest to be a child, God is there—and we should be there too. So, our mission continues. Bob Pierce founded World Vision three years after he came face to face with an abandoned child and chose not to look away. Determined the last $5 in his pocket wasn’t enough, he knew more people had to be involved for a long-term solution and broader impact. Initially based in the state of Oregon, the organization focused on missions service for emergencies in East Asia. Today World Vision has become the largest international non-governmental organization working in nearly 100 countries worldwide.

Job Summary

To effectively manage the Zonal Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Afghanistan Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

The Supply Chain Administrator Job at World Vision International in (Kabul) will have responsibilities that include:

1.  
2. Prepare weekly/monthly procurement status reports to update the customers and other stakeholders.
3.  Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
4.  Consolidate all Payment Packets and submit to finance/accounts payable for processing in time

5. KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

   Required Professional Experience

6. A minimum of two (2) years of progressively responsible experience in procurement, finance, contract management or related area is required
7. Required Education, training, license, registration, and certification
8. Bachelor’s degree in business management, Accounting / Procurement and Logistics.
9. Preferred Knowledge and Qualifications
10. Knowledge/ Experience working with e-procurement Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
11. Ability to analyze and report on Supply Chain Management and financial metrics

12. Travel and/or Work Environment Requirement

    Physical Requirements

    Language Requirements

    English and Local Languages

Job Requirment

1. Business Requirements
2. Act as “first line” advisory resource for Non-Supply Chain staff, support the implementation of an organizational culture that reflects our values, promote accountability.
3. Ensure all orphaned PRs waiting to be sourced are assigned to the appropriate staff and are actioned in a timely manner
4. Maintain proper filing and record keeping as per the guidelines set by the management.
5. Supply Planning
6. Review Procurement Plans (PPs) from the Zone covering various user departments and understand the Zonal demand load for goods, services and works
7. Represent the SCM function on Zonal Strategic Planning & Annual Business Planning Meetings
8. Review and update Item Catalog prior to the planning process activity
9. Strategic Sourcing
10. Perform Market Assessment and Supplier Pre-Qualification processes in the Zones
11. Prepare use appropriate Market Solicitation tools: - RFQ/RFP documents, sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings
12. Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing Events Filed Offices and Assistance work relating to sourcing.
13. Supplier Contract and Relationship Management
14. Accurately complete the master data management form (contract/supplier/ item register)
15. Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
16. Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
17. Collect feedback on supplier performance as per the established SPM guidelines.
18. Process, Procedure and Policy-Compliance
19. Ensure compliance with WVI minimum standards & SoPs and procedures related to Supply Chain, including procurement, logistics, transport and distribution, warehousing and Inventory Management and assets
20. Familiarise and implement the donor requirements from Award Kick off to Award Close Out and any exceptions required
21. Perform 100 %  before the fact, Blocked Party Screening , including clearing of Hit Matches on  vendors, contractors, suppliers and contractors including Owners, Shareholders and Key personnel
22. Data Management, Analysis and Reporting

Submission Guideline

• The application closing date is 28 Jan-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.
• Applicants can login to WV online application system by copying and pasting the following link into their.

APPLY

Country

Afghanistan

City

Kabul

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