Handicap International is an international non-governmental organization. It was founded in 1982 to provide help in refugee camps in Cambodia and Thailand. Headquartered in France and Belgium, since its creation, it has opened branches in six other countries : Switzerland, Luxembourg, United Kingdom, Germany, Canada and the United States. Two French doctors started the charity in 1982 with the goal of assisting those impacted by landmines in refugee camps in Cambodia. The earliest orthopedic clinics were established in camps for refugees in Laos, Thailand, Cambodia, and Burma. Local teams performed the work, and basic, readily available equipment was employed to deliver timely, efficient, and useful assistance. With the establishment of Handicap International Belgium in 1986, the organization started to expand internationally.

Job Summary

We are seeking a diligent and organized intern to assist in scanning and organizing staff files within our organization. The primary responsibility of this role is to efficiently scan all staff files into a designated drive and subsequently organize these scanned files within shared folders. The intern will play a crucial role in ensuring that our documentation is readily accessible and well-organized for future reference.

Key Responsibilities

1. Scanning Staff Files:
• Utilize scanning equipment to digitize paper-based staff files.
• Ensure high-quality scans are obtained for each document.
• Maintain confidentiality and accuracy while handling sensitive information.
1. Organizing Scanned Files:

The Handicap International Job in Afghanistan (HR Intern) will have responsibilities that include:

• Create a systematic folder structure within the designated drive for organizing scanned files.
• Sort and label scanned documents according to predetermined categories and criteria.
• Ensure files are logically arranged for easy retrieval and access by authorized personnel.
1. Collaboration and Communication:
• Coordinate with team members to understand specific requirements for file organization.
• Communicate progress updates regularly to relevant stakeholders.
• Seek clarification or guidance when encountering challenges in the scanning or organizing process.
1. Quality Assurance:
• Conduct periodic checks to verify the accuracy and completeness of scanned files.
• Rectify any discrepancies or errors in file organization promptly.
• Maintain consistency in file naming conventions and folder structure throughout the process.

Job Requirment

We are seeking a diligent and organized intern to assist in scanning and organizing staff files within our organization. The primary responsibility of this role is to efficiently scan all staff files into a designated drive and subsequently organize these scanned files within shared folders. The intern will play a crucial role in ensuring that our documentation is readily accessible and well-organized for future reference.

Key Responsibilities

1. Scanning Staff Files:
• Utilize scanning equipment to digitize paper-based staff files.
• Ensure high-quality scans are obtained for each document.
• Maintain confidentiality and accuracy while handling sensitive information.
1. Organizing Scanned Files:
• Create a systematic folder structure within the designated drive for organizing scanned files.
• Sort and label scanned documents according to predetermined categories and criteria.
• Ensure files are logically arranged for easy retrieval and access by authorized personnel.
1. Collaboration and Communication:
• Coordinate with team members to understand specific requirements for file organization.
• Communicate progress updates regularly to relevant stakeholders.
• Seek clarification or guidance when encountering challenges in the scanning or organizing process.
1. Quality Assurance:
• Conduct periodic checks to verify the accuracy and completeness of scanned files.
• Rectify any discrepancies or errors in file organization promptly.
• Maintain consistency in file naming conventions and folder structure throughout the process.

Submission Guideline

You are requested to copy and paste below as your subject of application email:

HR Intern HI-2024-0141

Note: Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.

- HI has got strong stand on protection of beneficiaries.

"The HR Intern will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

APPLY

Country

Afghanistan

City

Kabul

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